Room Hire - Invoicing
Only Admin Staff, Peripatetic and Sports Coordinator can add this entry
SECTION A: CREATE DAYBOOK
Click Staff Daybook, Then click "Add New Entry" button
2. Select the daybook:
Tangara : "Staff Tangara Invoice For Hire"
Redfield : "Staff Redfield Invoice For Hire"
Montgrove: "Staff Montgrove Invoice For Hire"
Wollemi: "Staff Wollemi Invoice For Hire"
then Click 3. "Add New Entry"
3. If the person hiring the Venue/Room has record on Engage, search for the name , then Move to the right. Otherwise , Search for your name for External person.
4.2 For Music Peripatetic, Select "Peripatetic"
For all other Resource/Room - select "Room/other Resources"
Complete the details as shown on the right.
Select "INITIAL REQUEST" On Invoice Status field
For External, tick "Not a Tangara Staff / External" then Complete the details of person or Company.
Details to be printed on the Invoice
Full Amount excluding GST
Due Date
Click "Save" to get the Invoice Number to be used when generating the invoice.
Click "Save and Close" to notify Finance Team.
Note: Once the payment has been received, Finance team will update this record to change the status to "Payment Received" and the creator will receive the notification.
SECTION B: GENERATE INVOICE
Take note of Invoice Number from daybook
Run the report.
You can either Export to PDF or Preview to Screen. It is recommended to Preview to Screen then Print to PDF
Enter the Invoice Number
ACTUAL INVOICE TO SEND VIA EMAIL. Save to PDF from the left top corner menu.
